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Oklahoma Drinking Water State Revolving Fund
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Notice to Bidders
Notice is hereby given that City of Miami, OK hereinafter called the "Owner" will receive sealed bids at the Office of the Purchase Agent at 126 5th Ave. NW Miami, Oklahoma, until 2 p.m. on the 25th day of February, 2020. 2:30 p.m., March 3rd, 2020.
East Central Avenue Waterline Replacement (C20-008)
DWSRF Project No. P40-2005813-02
All bids received at said time shall be publicly opened and read aloud. All work shall be performed and all construction and material used and furnished shall be in accordance with the Plans and Specifications prepared by Olsson, Inc, and on file in the office of the City of Miami.
The Notice to Bidders, Form of Bid, Form of Contract, Plans and Specifications, Forms of Bid Bond, Performance and Statutory Payment Bond, and other Contract Documents may be examined at the following:
1. MSUA/City of Miami
Attn: Krista Duhon, Purchasing Agent
129 5th Avenue NW
Miami, Oklahoma 74534
2. Olsson, Inc.
Attn: Shaun McConnaughey
702 S. Main Street
Joplin, MO 64801
A complete set of Plans and Specifications to prospective bidders may be obtained at the City Purchasing Office or by e-mail request at firstname.lastname@example.org. A packet may be downloaded by clicking HERE:
1 - Project Manual
2 - Plans - REMOVED See 2/12/2020 Addendum below
3 - 2/5/2020 Addendum #1
4 - 2/12/2020 Addendum #2
5 - 2/24/2020 Addendum #3
Each bidder shall accompany his original bid, with a certified or Cashier's Check on a solvent bank located in Oklahoma or a Bidder's Bond, in the amount of five (5) percent of the amount bid, as a guarantee of his ability to perform the contract bid upon, and that he will enter into a written contract with the Owner to perform said work and/or furnish said materials in accordance with said plans and specifications and furnish the required bonds within ten (10) days after the acceptance of his bid.
The deposit will be retained by the Owner as, and for, liquidated damages in case the successful bidder fails to enter in said contract and furnish the required bonds provided for in the specifications within the time required. Deposit of the unsuccessful bidders will be returned upon the execution of the Contract and required bonds.
Each bidder shall accompany his bid with a DW- 412 Non-collusion Affidavit and a DW-413 Business Relationships Affidavit in writing displaying that the Bidder has not directly or indirectly entered into an agreement, express of implied, with any other bidder or the price or amount of such bid or any bids, the limiting of the bids or bidders, the paying to anyone any money for promotion expenses, the parceling or farming out to any bidder or bidders or other persons of any part of the contract or any part of the subject matter of the bid or of the profits thereof.
Performance, Maintenance and Statutory Payment Bonds in the amount of 100% of the contract price with a Corporate Surety licensed in Oklahoma and approved by the Owner and Engineer, will be required for the faithful performance of the contract. A Maintenance Bond guaranteeing the repair of all damage due to improper materials or workmanship for a period of one (1) year, after the acceptance of the work by the Owner, will be required.
This project is to be financed by a loan from the Oklahoma Water Resources Board through the Department of Environmental Quality Drinking Water State Revolving Fund (DWSRF) and shall be referred to as DWSRF Project No. P40-2005813-02.
A. "Equal Opportunity in Employment: All qualified applicants will receive considerations for employment without regard to race, color, religion, sex, national origin, age or physical handicap. Bidders on this work will be required to comply with the President's Executive Order No. 11246, as amended. The requirements for bidders and contractors under this order are explained in the specifications.”
B. "Each bidder must fully comply with the requirement, terms and conditions of the Department of Environmental Quality Small, Minority, Women's Businesses Requirements including affirmative steps to contract with small, minority and women's businesses during the performance of this contract. The bidder commits itself to the affirmative steps to contract with small, minority and women's businesses contained herein and all other requirements, terms and conditions of these bid conditions by submitting a properly signed bid. Requirements are contained in DEQ Guidance and Procedures, DW-700."
C. “All bidders must comply with the Anti-Kickback Act and the Contract Work Hours Standards Act.”
G. System for Award Management (SAM) registration is required for all DWSRF program applicants and Awardees (Entities, prime contractors, subcontractors, vendors) in order to be awarded contracts by the DWSRF program. SAM replaces Central Contractor Registration/Federal Agency Registration, Online Representations and Certifications Application, and Excluded Parties List System. Applicants and awardees are required to complete a one-time free registration to provide basic information relevant to procurement and financial transactions. New Applicants and awardees please go to Sam.gov to complete the registration process.
Note: In order to register in SAM, a Data Universal Number System (DUNS) number will be required. DUNS number is a unique, non-indicative 9-digit identifier issued and maintained by Dun & Bradstreet (D&B) that verifies the existence of a business entity globally. D&B assigns DUNS numbers for each physical location of a business. All entities doing business with the U.S. Government can receive a DUNS number FREE of charge and, under normal circumstances, within 1-2 business days when using the D&B web form process at http://fedgov.dnb.com/webform
The bids filed with the City of Miami will be opened and considered by the City of Miami, at a meeting to be held at 126 5th Ave. NW Miami, Oklahoma at 2 p.m. on the 25TH day of February , 2020, 2:30 p.m. on the 3rd day of March, 2020 but all bids shall remain on file at least forty-eight (48) hours thereafter before a contract will be made and entered into thereon. Bids received more than ninety-six (96) hours prior to the Bid Opening will be returned.
A pre-bid conference will be held on this project at 2 p.m. on the 20th day of February . 2020, at 126 5th Ave. NW Miami, Oklahoma.
The contract is to be awarded to the lowest responsive, responsible bidder. The Owner reserves the right to waive any informalities in the bidding and the right to reject any and all bids in accordance with the Oklahoma Competitive Bidding Act. Conditional bids shall not be accepted.